General Conditions

• All alcohol is to be purchased by the Tasman Club

• Event must comply with Sale & Supply of Alcohol Act 2012

• Hirer is responsible for all guests and damage

• Furniture may be moved but must be returned back to their original position

• Decorations must be removed at the end of your event

• Inside the Club and all deck areas are 100% smoke and vape free 

• The pool tables are not to be used

Terms & Conditions

Payment
All hire fees must be paid in full prior to the event unless otherwise arranged in writing. Any additional costs (bar staff, cleaning fees, damages) will be invoiced within 7 days of the event. 

Bar & Alcohol Licensing Fee
To allow alcohol to be sold on the premise a special licence is required through New Plymouth District Council. A fee of $250 is required  to be paid ontop of the standard hire fee, this includes bar staff for your event.  No external alcohol will be permitted to brought onto the premises.

Alcohol Policy
No alcohol is to be brought onto the premises by the hirer or their guests. All alcohol must be agreed upon in advance and will be purchased and supplied by The Tasman Club on behalf of the hirer. Where a bar tab is requested, this must be arranged prior to the event and paid in advance. 

Cleaning & Damage
A cleaning bond of $200 is required at the time of booking.
The hirer is responsible for leaving the venue in a clean and tidy condition. The hirer is responsible for any damage to the Tasman Club & Waimanako’s property during the hire period. If additional cleaning is required or the venue is not left to the Tasman Club or Waimanako’s satisfaction the bond will be used to recover costs, otherwise the bond will be returned following the event.

Cancellations
Cancellation fees apply as follows:
– More than 6 weeks’ notice: $100.00
– 2 – 6 weeks’ notice: $200.00
– Less than 2 weeks’ notice: bond and licence fee (if appropriate) of $60.00.

Liability
The club accepts to responsibility for loss or damage to personal property of the hirer or guests. 

Damages
Any damage to The Tasman Club or Waimanako space (including broken glasses / plates) during time of hire will be the responsibility of the hirer and any costs incurred will be billed or deducted from the bond within 7 days after the event. 

Terms and Conditions

1. Complete the signin/signout health & safety clipboard each session.

2. If you’d like to serve drinks / refreshments to your Group, please discuss arrangements for this, as the kitchen and Hospo area do not form part of the hire of the space.

3. Do not use the blue side exit door due to local regulations, except in an emergency.

4. Take any rubbish when leaving.

5. Sweep the floor (unless you’re opting for Waimanako to reset the space).

6. We require 72hrs notice for any session cancellations – otherwise, the session will be charged as normal.

7. After 3 consecutive cancellations, we may need to end your booking. Please contact us to avoid this happening.

8. If your group has opted to pack down and reset the space, please follow photo examples on page 4.

9. Close all windows / double fire exit doors when leaving.

10. Turn all lighting / heaters / fans off when leaving.

11. If your group is the last user in the building, set the alarm and ensure the entry door is closed securely.